Dear Member
Notice is hereby given of two Extraordinary General Meetings (“EGMs”) of the members of Eventing Ireland (each to be held online), at which members will be asked to vote on the proposed conversion of Eventing Ireland from a Society to a Company Limited by Guarantee to be known as Eventing Ireland Horse Trials Company Limited by Guarantee.
In order for the conversion to proceed, members must vote in favour of the resolutions at both EGMs. In accordance with the Society Rules a quorum will be required for each EGM.
- The first EGM, to be held online on Thursday 12 March at 7pm will consider and, if thought fit, pass a special resolution approving the conversion from a society to a company limited by guarantee and ratifying the draft Memorandum and Articles of Association (Constitution).
- The second EGM, to be held online on Friday 27 March at 7pm, will consider and, if thought fit, pass a confirmatory resolution approving the conversion.
- A copy of the proposed Constitution together with a Frequently Asked Questions (FAQ) document has been provided to members for their review and consideration and will be available online at the EGM.
- A quorum of 35 members must be present at each meeting.
- The voting process will be held online and only those eligible members 18 years and over will be sent a link to vote at each of the EGM’s. The link for each vote will be sent by email two days before each date listed above. Members must use their membership number to access the online voting form. If you do not know your membership number, please contact Head Office where you will be asked to verify your identity.
- A member is entitled to cast one vote only at each EGM.
- Those unable to vote on the evening may appoint a proxy, the details of which shall be submitted to Head Office not less than 48 hours before the time appointed for the taking of the vote. The online proxy form will appoint a person to vote on their behalf as they think fit.
If the resolution does not pass at the first EGM the conversion will not proceed.
The formal wording of the resolutions to be proposed at each EGM is set out in the attached appendix (see Notice of EGM attached).
Dated this 18th day of February 2026
By Order of the Committee
Please find attached the following:
This information was also sent by email on Wednesday 18 February to all those members eligible to vote.
